Desenvolver uma gestão de tempo eficiente é fundamental para que as tarefas sejam cumpridas, os objetivos atingidos e resultados alcançados.
No entanto, muitos profissionais não sabem como transformar o seu expediente em momentos de:
- produtividade,
- qualidade,
- eficiência.
É comum depois do horário do serviço o sentimento de que se trabalhou muito e não conseguiu fazer nada. Fica uma sensação estranha que parece aumentar o cansaço, que é recorrente no final do dia.
Para se alcançar sucesso com relação a esse assunto, existem 7 dicas que colaboram para a gestão de tempo eficiente.
Continue lendo nosso post e conheça cada uma delas!
Quais são os benefícios de uma gestão de tempo eficiente?
Desenvolver uma gestão de tempo eficiente permite que os profissionais aumentem a assertividade e garantam qualidade nos trabalhos realizados, alcançando benefícios e satisfação no desenvolvimento das tarefas.
A partir dessa organização, são evitados os atrasos nas entregas que podem comprometer um projeto ou os compromissos diários da empresa.
O aumento da produtividade também é perceptível e o retrabalho praticamente inexiste quando o tempo é usado de forma eficaz.
Isso ocorre em função do foco ser dirigido da maneira correta às tarefas a serem desenvolvidas, quando a priorização é considerada.
Como consequência, as atividades são desenvolvidas de maneira tranquila, atendendo as expectativas e diminuindo significativamente possíveis problemas que quando ocorrem, são resolvidos com qualidade e rapidez.
Gestão de tempo e produtividade: qual a relação?
A gestão de tempo está diretamente relacionada à produtividade, uma vez que quando se sabe antecipadamente o que precisa ser feito e um planejamento foi realizado para o cumprimento dos compromissos, tudo fica mais fácil.
O bom profissional é aquele que consegue relacionar o tempo disponível e as diversas tarefas a serem realizadas com qualidade durante o expediente.
Antes mesmo de iniciar o seu dia, ele já sabe o nível de dificuldades que terá que enfrentar para a realização dos seus trabalhos, portanto, planeja-se de maneira a conseguir cumprir suas obrigações, garantindo as entregas sem perder a qualidade nos resultados.
Quais são as práticas para adotar uma gestão de tempo eficiente?
Existem 7 práticas que precisam ser adotadas para que a gestão de tempo eficiente faça parte do cotidiano profissional. Para isso é necessário que o gestor apresente a sua equipe as seguintes ações:
Definição das prioridades
A definição de prioridades é essencial para que os esforços sejam dirigidos às tarefas que precisam ser entregues impreterivelmente.
Os trabalhos devem começar pelas atividades que são mais importantes e não podem falhar, para depois a atenção ser voltada àquelas que possuem menor urgência, deixando para o final as que não impactam no andamento dos processos.
Delegação de tarefas
O gestor também precisa saber delegar tarefas e até mesmo colaborar na divisão das atribuições entre os membros da sua equipe.
Pessoas centralizadoras, normalmente, estão sobrecarregadas e com um alto nível de estresse, uma vez que desejam resolver todas as questões e problemas, não confiando nos colegas e colocando em risco a entrega dos trabalhos.
Eliminação das distrações
O grande inimigo para uma gestão de tempo eficiente são as distrações. Horas se passam quando a atenção está voltada a atividades que não fazem parte daquelas necessárias para o bom cumprimento das obrigações.
Os maiores problemas encontram-se nas redes sociais, quando da troca de mensagens, e nas consultas realizadas na internet que não estão ligadas às atividades profissionais.
A conscientização da equipe e a visão profissional devem extinguir essas distrações durante o horário de trabalho.
Gerenciamento das demandas
Acompanhe e gerencie as demandas e o desenvolvimento das atividades para que sejam atendidas.
Observe se as suas obrigações e a dos demais membros da equipe estão sendo conduzidas da maneira correta e entregues nos tempos estabelecidos.
Nos casos em que a situação não esteja atendendo à expectativa, converse com o profissional responsável pelas tarefas para uma averiguação e correção do problema.
Desenvolvimento de check-list
Um check-list de todas as atividades a serem desenvolvidas, apresentadas por ordem de prioridade, é uma excelente ferramenta para o acompanhamento da operação.
Essa lista de tarefas, a partir de uma avaliação diária, poderá demonstrar que o volume de trabalho a ser realizado está acima das possibilidades, quando, então, alternativas precisarão ser avaliadas para que as obrigações sejam cumpridas.
Utilização das tecnologias
Excelentes aplicativos voltados à gestão de tempo e produtividade são encontrados na internet, colaborando na organização e servindo como apoio às diversas tarefas administrativas do cotidiano.
Faça uma avaliação a respeito e adote as que possam colaborar com a melhora de desempenho de sua equipe.
Minimize a sobrecarga de trabalho
Por último e muito importante, não sobrecarregue os colaboradores, esperando encontrar com essa atitude uma melhora na produtividade.
Essa situação tende a desestimular o profissional, que se sente incapaz de atender às necessidades da empresa e o faz buscar novas oportunidades de mercado, onde possa se adequar.
Também é importante cuidar com a sobrecarga que você mesmo assume, pois, os efeitos podem ser contrários aos objetivos que pretendia conquistar.
Agora que você já conhece 7 dicas para uma gestão de tempo eficiente, continue conosco e leia nosso post que apresenta o Trello: mais eficiência no gerenciamento de tarefas!
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